Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Louisville, Pennsylvania. This is an Immediate Hire opportunity for a dedicated professional ready to contribute to a thriving office environment. We pride ourselves on our collaborative culture and offer a competitive salary package along with comprehensive benefits.
As a key member of our support staff, you will ensure the smooth operation of daily office activities and provide high-level assistance to management.
Responsibilities
- Manage incoming communications, including emails, phone calls, and correspondence, ensuring prompt and professional responses.
- Prepare and organize meeting agendas, take detailed minutes, and distribute action items to relevant stakeholders.
- Handle data entry tasks with high accuracy, maintaining updated digital and physical filing systems.
- Coordinate travel arrangements, including flights, hotels, and itineraries, for executives and team members.
- Assist in the preparation of reports, invoices, contracts, and internal documents.
- Support the Office Manager with ad-hoc projects, event planning, and special administrative needs.
Qualifications
- High school diploma or GED required; Associate’s degree or previous administrative training is preferred.
- Proven experience as an Administrative Assistant or in a similar office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.
- Excellent verbal and written communication skills.
- Ability to work independently with a high degree of professionalism and discretion.