Job Description
Join Our Team as a Front Office Receptionist & Data Entry Specialist!
We are currently seeking a highly organized and professional Receptionist & Data Entry Associate to join our growing team in Oakland, California. This is an excellent opportunity for individuals looking to start a career in administrative support with no prior experience required—just a strong work ethic, excellent communication skills, and a knack for detail.
In this role, you will be the first point of contact for our clients and visitors, ensuring a welcoming atmosphere while managing essential office operations and data management tasks.
Why Join Us?
- Competitive Pay: $18.00 - $22.00 per hour based on experience.
- Full-Time Stability: Stable employment with a dynamic team environment.
- Training Provided: On-the-job training for those eager to learn.
- Modern Office: Located in the heart of Oakland with a collaborative culture.
Responsibilities
- Front Desk Management: Greet and welcome visitors warmly, answer incoming phone calls professionally, and direct inquiries to the appropriate departments.
- Data Entry Operations: Accurately input customer and client information into our databases and CRM systems with a focus on speed and precision.
- Administrative Support: Sort and distribute mail, manage the appointment calendar, and handle incoming and outgoing correspondence.
- Record Keeping: Maintain organized digital and physical filing systems to ensure easy retrieval of documents.
- Customer Service: Assist visitors and answer general inquiries regarding our services in a courteous and helpful manner.
- Office Supplies: Monitor inventory levels and assist in ordering necessary office supplies to keep operations running smoothly.
Qualifications
- Education: High school diploma or GED is preferred; on-the-job training will be provided.
- Experience: No prior receptionist or data entry experience is required. We value attitude and aptitude over specific history.
- Computer Skills: Basic to intermediate proficiency in Microsoft Office Suite (Word, Excel, Outlook) is highly desirable.
- Typing Speed: Demonstrated ability to type accurately at a reasonable speed (30+ WPM is a plus).
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Attention to Detail: Ability to maintain accuracy in data entry and document management.
- Availability: Must be available to work full-time hours, Monday through Friday.