Job Description
Join the Apex Support Solutions Team
Are you a highly organized professional looking for a stable night shift opportunity in the vibrant city of Miami? We are currently seeking a dedicated Administrative Assistant to join our expanding office support team. This role is perfect for an individual who thrives in a fast-paced environment and can ensure seamless operations during our evening hours.
As a Night Shift Administrative Assistant, you will play a crucial role in maintaining the efficiency of our daily operations, supporting senior management, and ensuring that our office functions smoothly while the rest of the world sleeps.
Responsibilities
- Office Operations: Oversee the daily operations of the office during the night shift, ensuring all procedures are followed accurately.
- Communication Management: Screen and route incoming calls and emails, responding to inquiries with a professional and courteous tone.
- Data Entry & Documentation: Perform accurate data entry, filing, and document management to maintain organized digital and physical records.
- Schedule Coordination: Manage calendars and coordinate appointments and meetings for leadership teams during off-peak hours.
- Vendor & Supply Management: Monitor inventory levels and process orders for office supplies and equipment as needed.
- Reporting: Compile basic reports and summaries of daily activities for review by the morning shift supervisor.
Qualifications
- Experience: Minimum of 1-2 years of experience in an administrative support role.
- Availability: Must be available to work night shifts, including weekends, as required.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office equipment.
- Communication: Excellent written and verbal communication skills in English.
- Organization: Strong attention to detail and exceptional time management skills.
- Education: High school diploma or equivalent required; Associate’s degree preferred.