Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our night operations team. Based in Memphis, TN, we offer a supportive environment with the flexibility to support remote operations in Virginia and beyond.
In this role, you will serve as the backbone of our administrative operations, ensuring seamless communication and efficient workflow during the evening hours.
Responsibilities
- Manage and coordinate executive calendars, scheduling meetings and appointments.
- Handle incoming communications, including emails and phone calls, with a high degree of professionalism.
- Perform accurate data entry and maintain up-to-date digital records and filing systems.
- Prepare and distribute internal memos, reports, and correspondence.
- Assist with travel arrangements, including booking flights and hotels for team members.
- Process invoices and expense reports for approval.
Qualifications
- High School Diploma or equivalent required.
- Minimum of 1-2 years of experience in an administrative support role.
- Must be available to work night shifts (e.g., 8:00 PM - 5:00 AM).
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational skills and the ability to multitask in a fast-paced environment.
- Excellent verbal and written communication skills.