Job Description
Join Our Dynamic Team in the Heart of Boston!
Boston Professional Solutions is seeking a highly organized and proactive Administrative Assistant to provide top-tier support to our management team. We are looking for a dedicated professional who thrives in a fast-paced environment and values a flexible schedule that promotes work-life balance. If you possess a keen eye for detail and exceptional organizational skills, we want to hear from you.
As a key member of our staff, you will play a vital role in ensuring our operations run smoothly while enjoying the freedom of a flexible working arrangement.
Responsibilities
- Calendar & Schedule Management: Expertly manage complex calendars, schedule meetings, and coordinate internal and external appointments.
- Communication Hub: Serve as the primary point of contact for phone and email inquiries, ensuring professional and timely responses.
- Document Preparation: Draft, proofread, and distribute correspondence, reports, and presentations with a high degree of accuracy.
- Data Management: Maintain accurate electronic and physical filing systems, including data entry and database management.
- Event Coordination: Assist in planning and logistics for company events, meetings, and travel arrangements.
- Administrative Support: Perform general office duties such as ordering supplies, managing inventory, and assisting team members with ad-hoc tasks.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or a related field is preferred.
- Experience: Minimum of 2-3 years of professional administrative experience.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong organizational skills with the ability to prioritize multiple tasks and meet strict deadlines.
- Flexibility: Ability to adapt to a flexible schedule and work independently with minimal supervision.