Job Description
Join our dynamic team at Jacksonville Municipal Services as a Local Administrative Assistant with flexible scheduling options! We're seeking a highly organized professional to support daily operations with precision and enthusiasm. Enjoy a balanced work-life arrangement while making meaningful contributions to our community-focused initiatives. This hybrid role offers remote flexibility with occasional on-site duties at our downtown Jacksonville headquarters.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain accurate filing systems and digital databases
- Prepare professional correspondence, reports, and presentations
- Assist with vendor relations and procurement processes
- Support event coordination and community outreach programs
- Perform data entry and record-keeping duties
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision
- Local Jacksonville residency required
- Valid Florida driver's license