Job Description
Join our dynamic team at the City of Mesa as a Full-Time Administrative Assistant with a flexible schedule! We're seeking a detail-oriented professional to support our municipal operations with exceptional organizational skills and a passion for community service. Enjoy competitive benefits, professional development opportunities, and a collaborative work environment in Mesa's thriving downtown district. Why You'll Love This Role: Flexible scheduling options, hybrid work potential, and the opportunity to contribute directly to Mesa's growth. What We Offer: Comprehensive health benefits, retirement plans, paid time off, and tuition reimbursement. Apply today and become part of Mesa's future!
Responsibilities
- Manage daily office operations, including scheduling, correspondence, and record maintenance
- Coordinate departmental meetings, events, and travel arrangements
- Prepare accurate reports, presentations, and confidential documents
- Serve as primary point of contact for internal/external stakeholders
- Oversee procurement processes and inventory management
- Implement digital filing systems and workflow optimization
- Support budget tracking and financial documentation
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years administrative support experience in municipal or corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Experience with scheduling software (e.g., Calendly, Office 365)
- Ability to manage confidential information with discretion
- Flexibility to adapt to changing priorities and deadlines