Job Description
Join Louisville's dynamic administrative team as a full-time Administrative Assistant specializing in data entry operations. We're seeking a meticulous professional to support critical municipal functions through accurate record management and digital document processing. This hybrid role combines in-office collaboration with remote data entry tasks, offering stability and growth within Kentucky's public sector. Ideal candidates will excel in fast-paced environments where precision directly impacts community services.
Responsibilities
- Process and maintain digital records with 99%+ accuracy using municipal databases
- Input, verify, and update citizen service requests, permits, and financial transactions
- Generate daily/weekly operational reports for department heads
- Coordinate cross-departmental communications via email and phone systems
- Manage document scanning/archiving for compliance with state retention policies
- Support special projects requiring bulk data manipulation
- Train junior staff on data entry protocols and software
Qualifications
- High school diploma with 2+ years administrative experience
- Proven proficiency in Microsoft Office Suite (Excel pivot tables essential)
- Minimum 60 WPM typing speed with 10-key certification
- Familiarity with Kentucky state record-keeping systems preferred
- Ability to prioritize 50+ daily tasks under tight deadlines
- Experience with document management software (e.g., Laserfiche)
- Background check clearance for public sector access