Job Description
Join our dynamic team at Long Beach Municipal Services as an Administrative Assistant and become the backbone of our operations. We're seeking a highly organized professional to support our department with immediate effect. This role offers a competitive salary, comprehensive benefits, and the opportunity to grow within a respected public institution. If you thrive in fast-paced environments and excel at multitasking, we encourage you to apply today.
Responsibilities
- Manage department calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications, including calls, emails, and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and purchase orders accurately
- Prepare and distribute official documents, reports, and presentations
- Assist in onboarding new staff and training administrative procedures
- Coordinate office supplies inventory and equipment maintenance
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion
- Associate's degree or equivalent certification preferred
- Experience with public sector administration a plus