Job Description
Join our dynamic team at Pioneer Solutions Group as a flexible Administrative Assistant! We're seeking a highly organized professional to support our Portland operations with a non-traditional schedule that adapts to your life. This role offers the perfect blend of structure and autonomy, allowing you to excel in a collaborative environment while maintaining work-life balance. If you're a proactive multitasker passionate about streamlining operations, we invite you to apply and become an integral part of our innovative culture.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across departments
- Handle incoming communications (phone, email) with professionalism and discretion
- Prepare, edit, and distribute confidential documents and reports
- Organize office operations including supply inventory and digital filing systems
- Support project coordination through data entry and progress tracking
- Act as primary point of contact for internal and external stakeholders
- Facilitate onboarding processes for new team members
Qualifications
- 3+ years of administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time management and organizational abilities
- Strong written and verbal communication skills
- Experience with scheduling software (e.g., Calendly, Doodle)
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving skills with attention to detail
- Flexibility to work 25-30 hours/week with adaptable schedule