Job Description
Join our dynamic team at Global Innovations Inc. as a full-time Administrative Assistant with flexible scheduling options! We're seeking a detail-oriented professional to support our executive team in our vibrant NYC headquarters. Enjoy competitive compensation, comprehensive benefits, and a modern work environment that values work-life balance. If you're organized, tech-savvy, and thrive in fast-paced settings, apply today to become the backbone of our operations.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications (emails, calls, mail) with professionalism and discretion
- Prepare, edit, and distribute confidential documents and reports
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Support team projects through data management, presentation preparation, and research
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years in administrative support or executive assistance role
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to manage competing priorities with minimal supervision
- Experience with scheduling software (e.g., Calendly) preferred