Job Description
Join our dynamic team at Minneapolis Community Services as a Flexible Administrative Assistant and become the backbone of our community-focused operations. We're seeking a highly organized professional who thrives in a hybrid environment, offering remote and in-office flexibility to accommodate your lifestyle. Enjoy competitive benefits including health insurance, retirement plans, and generous PTO. This role is perfect for candidates seeking work-life balance while making meaningful contributions to Minneapolis residents. Apply today and transform your administrative expertise into community impact!
Responsibilities
- Coordinate calendars, meetings, and travel logistics for department heads using Outlook and Google Workspace
- Manage confidential records, data entry, and document processing with 99% accuracy
- Support community outreach initiatives by preparing mailers, updating CRM databases, and tracking volunteer hours
- Handle vendor invoicing, expense reports, and budget reconciliation using QuickBooks
- Serve as primary point of contact for residents via phone, email, and in-person inquiries
- Coordinate office supplies, equipment maintenance, and facility bookings
- Assist with onboarding new team members and training on administrative systems
Qualifications
- Associate's degree or 3+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills with attention to detail
- Ability to manage competing priorities in a fast-paced community services environment
- Experience with CRM systems (e.g., Salesforce) and QuickBooks preferred
- Proven ability to maintain confidentiality and handle sensitive information
- Strong problem-solving skills and initiative to improve administrative workflows