Job Description
Join our dynamic team at Apex Solutions Group as a Full-Time Administrative Assistant with flexible scheduling options! We're seeking a highly organized professional to support our executive team in our New York headquarters. Enjoy a hybrid work model with core hours (10 AM - 3 PM) and flexible start/end times to accommodate your lifestyle. This role offers competitive compensation, comprehensive benefits, and growth opportunities in a collaborative environment.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite
- Handle confidential information with discretion and maintain digital filing systems
- Act as primary point of contact for internal and external communications
- Coordinate office operations, including supply inventory and vendor relationships
- Support team initiatives through data entry, report generation, and meeting logistics
- Assist in onboarding processes and new employee orientation
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling tools
- Ability to work independently with minimal supervision
- Flexibility to adapt to changing priorities and deadlines
- Professional demeanor with ability to handle confidential matters