Job Description
Welcome to Apex Business Solutions
We are seeking a highly organized and proactive Administrative Assistant to join our growing team in Tulsa, OK. This is an excellent entry-level position for individuals looking to launch a career in corporate operations and professional administration.
As part of our dynamic team, you will play a crucial role in ensuring the smooth operation of our daily business activities. We pride ourselves on a culture of growth, mentorship, and excellence. If you are detail-oriented and eager to learn, we want to hear from you.
Responsibilities
- Manage and maintain the front desk reception area, ensuring a welcoming environment for visitors and clients.
- Handle incoming communications, including answering phones, routing messages, and responding to emails with professionalism.
- Schedule appointments, meetings, and travel arrangements for management using digital calendars.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Assist with data entry tasks, maintaining accurate digital and physical records.
- Coordinate office supplies inventory and process purchase orders.
- Support the team with ad-hoc projects and general administrative duties as needed.
Qualifications
- High school diploma or equivalent (Bachelor’s degree preferred but not required for entry-level).
- Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Basic computer literacy and ability to learn new software quickly.
- A professional demeanor and strong work ethic.