Job Description
Join our dynamic Austin team as an Entry-Level Administrative Assistant and kickstart your career in a supportive, flexible environment! We're seeking organized individuals who thrive in fast-paced settings to provide essential office support while maintaining a work-life balance with our flexible scheduling options. At Austin Innovations Group, we value growth, collaboration, and professional development. Enjoy modern amenities, remote work flexibility, and a culture that celebrates diversity and innovation. If you're ready to build your administrative foundation in one of America's most vibrant cities, apply today!
Responsibilities
- Manage calendars, scheduling, and travel arrangements for department leads
- Handle incoming communications via phone, email, and virtual platforms
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and basic payroll documentation
- Coordinate office supplies inventory and vendor relationships
- Assist in onboarding new hires and preparing onboarding materials
- Support event planning and meeting logistics for internal and external stakeholders
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Adaptability to flexible scheduling including occasional evenings/weekends
- Proactive problem-solving approach and team collaboration mindset