Job Description
Join our dynamic team at Professional Business Solutions as an Entry-Level Administrative Assistant! We're seeking a motivated, detail-oriented professional to provide essential office support in our Philadelphia headquarters. This is your gateway to a rewarding administrative career with growth opportunities and comprehensive training.
As a key contributor to our operations, you'll ensure seamless workflow across departments while building foundational skills in business administration. Enjoy a collaborative environment, competitive benefits, and mentorship from industry professionals. Perfect for recent graduates or career changers ready to excel!
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications (phone, email, correspondence) with professionalism
- Prepare, edit, and distribute documents, reports, and presentations
- Organize and maintain digital/physical filing systems with strict confidentiality
- Assist with onboarding processes and new employee orientations
- Coordinate office supplies inventory and vendor relationships
- Support project coordination through data entry and progress tracking
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Basic understanding of office equipment and procedures
- Proactive problem-solving mindset with customer service focus
- Willingness to learn new technologies and processes