Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Austin, TX! We're seeking a highly organized professional to support our 24/7 operations with precision and efficiency. This role offers competitive compensation, comprehensive benefits, and a collaborative environment where your skills shine. If you thrive in fast-paced settings and excel at multitasking, apply today to become the backbone of our nighttime operations.
Responsibilities
- Manage incoming communications and prioritize executive correspondence during night shift hours
- Coordinate complex scheduling across multiple departments using Microsoft Outlook
- Prepare and distribute confidential reports, presentations, and meeting materials
- Oversee office inventory management and procurement processes
- Provide exceptional customer service to global clients via phone and email
- Maintain digital filing systems with strict attention to data security protocols
- Assist with onboarding and training for new night shift team members
Qualifications
- Minimum 3 years of administrative experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities under pressure
- Experience with scheduling software (e.g., Calendly, Doodle)
- Strong attention to detail with error-free documentation abilities
- Flexibility to work 11 PM - 7 AM schedule with occasional weekends
- Associate's degree or equivalent professional certification