Job Description
Join our dynamic team as an Administrative Assistant and launch your career in office support! We're seeking a motivated, detail-oriented professional to provide essential administrative support to our Philadelphia-based operations. This entry-level role offers growth opportunities within a collaborative environment, perfect for recent graduates or career changers. You'll gain hands-on experience in office management, client relations, and organizational systems while contributing to our mission of operational excellence.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department staff
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Organize and maintain digital filing systems with strict attention to confidentiality
- Assist with office supply inventory and procurement processes
- Support event planning and logistics for company functions
- Perform basic bookkeeping tasks including expense report processing
- Act as primary point of contact for internal and external stakeholders
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and customer service orientation
- Basic knowledge of office equipment (copiers, scanners, phone systems)