Job Description
Are you a detail-oriented professional looking to make a significant impact? Apex Administrative Solutions is seeking a dedicated Administrative Assistant & Data Entry Specialist to join our full-time team in Houston, Texas. In this pivotal role, you will serve as the backbone of our daily operations, ensuring accurate data management and smooth office administration.
We offer a competitive salary, comprehensive benefits package, and a collaborative work environment. If you have a passion for organization and efficiency, we want to hear from you.
Responsibilities
- Perform high-volume data entry with 99% accuracy, ensuring all digital records are up-to-date and error-free.
- Manage and organize both physical and electronic filing systems for the entire department.
- Prepare, compose, and distribute correspondence, emails, and memos as required.
- Assist in the processing of invoices, expense reports, and basic accounting tasks.
- Answer incoming phone calls, route inquiries, and take detailed messages.
- Coordinate schedules, book meeting rooms, and assist with travel arrangements.
- Generate reports and summaries using Microsoft Excel and other office software.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Minimum of 2 years of experience in data entry or administrative support.
- Proven proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Typing speed of at least 45 WPM with exceptional attention to detail.
- Strong organizational and time-management skills with the ability to prioritize multiple tasks.
- Excellent verbal and written communication skills.
- Ability to work independently and collaboratively in a fast-paced environment.