Job Description
Are you a detail-oriented professional looking for a stable career in Administrative Support? Apex Data Systems Inc. is currently seeking a dedicated Administrative Assistant and Data Entry Specialist to join our dynamic team in the heart of Chicago, Illinois.
We are looking for a candidate who thrives in a fast-paced environment and possesses a keen eye for accuracy. In this role, you will serve as the backbone of our operations, ensuring our digital and physical records are impeccable and our office runs smoothly.
Why Join Us?
- Competitive hourly wage ($18.00 - $24.00).
- Comprehensive benefits package including health, dental, and vision.
- Opportunities for professional growth and skill development.
- A collaborative and inclusive company culture.
Responsibilities
- Accurate Data Entry: Input, verify, and update customer and inventory data into our centralized database systems with a focus on zero errors.
- Record Management: Scan, organize, and file physical documents while maintaining a tidy and efficient digital filing system.
- Proofreading & Quality Control: Review all data entries and documents for accuracy, completeness, and consistency before submission.
- Communication Support: Handle incoming phone calls, route messages, and respond to routine emails professionally.
- Reporting: Assist in preparing weekly reports and presentations using Microsoft Office Suite.
- Schedule Coordination: Help coordinate internal meetings and manage calendars for department managers.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Business Administration preferred.
- Experience: Proven experience in data entry, office administration, or a related field.
- Technical Skills: Proficient in Microsoft Office (Excel, Word, Outlook) and data management software.
- Typing Speed: Demonstrated typing speed of at least 40-50 WPM.
- Attention to Detail: Strong ability to spot discrepancies and maintain high standards of accuracy.
- Soft Skills: Excellent organizational skills, time management, and the ability to work independently.