Job Description
We are seeking a highly organized and efficient Administrative Assistant to join our dynamic team in Baltimore, MD. If you are a detail-oriented professional with strong data entry skills and a passion for office administration, we want to hear from you.
In this role, you will play a critical part in ensuring our daily operations run smoothly. You will be responsible for managing sensitive information, maintaining digital and physical records, and providing essential support to our management team.
Why Join Us?
- Competitive hourly rate ($20 - $25/hr).
- Stable, long-term employment with a reputable local company.
- Modern office environment with a collaborative team culture.
Responsibilities
- Perform high-volume data entry tasks with 99% accuracy, ensuring all information is entered into our CRM and spreadsheets correctly.
- Organize, maintain, and update physical and digital filing systems to ensure easy retrieval of documents.
- Prepare and distribute correspondence, including emails, memos, and reports, while maintaining a professional tone.
- Assist in scheduling appointments, managing calendars, and coordinating meetings for department heads.
- Answer incoming phone calls and direct inquiries to the appropriate staff members or take detailed messages.
- Reconcile invoices, process purchase orders, and assist with basic bookkeeping tasks.
- Assist with general office upkeep, including restocking supplies and maintaining a tidy workspace.
Qualifications
- High school diploma or GED equivalent required; Associate’s degree or certificate in Business Administration is a plus.
- Proven experience as an Administrative Assistant, Data Entry Clerk, or Office Clerk.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Advanced typing speed (minimum 45 WPM) with exceptional attention to detail.
- Strong organizational skills and the ability to prioritize multiple tasks in a fast-paced environment.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality of sensitive company information.