Job Description
We are seeking a dedicated Administrative Assistant / Data Entry Specialist to join our growing team in Long Beach, CA. In this role, you will play a crucial part in maintaining our organizational efficiency by ensuring accurate data management and providing exceptional administrative support to our staff.
If you have a keen eye for detail, strong typing skills, and a professional demeanor, we want to hear from you.
Responsibilities
- Accurately input, update, and maintain accurate data in company databases and spreadsheets (Excel).
- Manage incoming and outgoing communications, including email correspondence and phone calls.
- Organize and maintain physical and digital filing systems for efficient document retrieval.
- Schedule appointments, manage calendars, and coordinate internal meetings.
- Prepare routine reports, memos, and correspondence using Microsoft Office Suite.
- Assist with basic bookkeeping tasks, such as expense reporting and invoice processing.
- Support team members with various ad-hoc administrative tasks as needed.
Qualifications
- High school diploma or equivalent required; Associate degree in Business Administration preferred.
- Proven experience in data entry and general administrative support.
- Proficiency in Microsoft Office Suite, particularly Excel and Word.
- Exceptional attention to detail and speed in data processing.
- Strong organizational and time management skills.
- Ability to work independently with minimal supervision.
- Excellent verbal and written communication skills.