Job Description
Join the City of Oakland's dynamic team as an Administrative Assistant specializing in data entry. This pivotal role ensures the integrity and accessibility of critical municipal data while supporting departmental operations. We're seeking a detail-oriented professional to maintain accurate records, streamline workflows, and deliver exceptional administrative support to our diverse community.
Why Join Us?
Competitive compensation package, comprehensive benefits, and the opportunity to contribute directly to Oakland's public service mission. Enjoy a collaborative environment with growth opportunities and training resources.
Responsibilities
- Accurately input, update, and verify data in municipal databases and record-keeping systems
- Manage digital and physical filing systems with meticulous attention to detail
- Process and reconcile departmental documents, forms, and correspondence
- Generate reports and analytics from data sources to support decision-making
- Coordinate office operations including scheduling, inventory management, and supply procurement
- Provide frontline support to citizens and staff via phone, email, and in-person interactions
- Implement data security protocols to protect confidential information
Qualifications
- Minimum 2 years of professional data entry experience with proven accuracy (95%+)
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and database management tools
- Typing speed of 45+ WPM with error-free performance
- Associate degree or equivalent administrative certification preferred
- Strong organizational skills with ability to prioritize multiple tasks
- Experience with government or municipal data systems preferred
- Excellent written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information