Job Description
Join our dynamic team at CityScape Solutions Inc., a leading administrative services provider in Pennsylvania. We're seeking a meticulous Administrative Assistant with exceptional data entry skills to support our operations in Philadelphia. This role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a supportive environment.
As a key member of our administrative team, you'll ensure seamless office operations while maintaining the highest standards of data integrity. Your precision and organizational skills will directly contribute to our client satisfaction and operational efficiency.
Responsibilities
- Accurately enter, update, and maintain confidential databases using proprietary software
- Process and reconcile financial documents including invoices, expense reports, and payroll records
- Manage digital filing systems and ensure compliance with record retention policies
- Coordinate calendars, schedule meetings, and arrange travel logistics for department staff
- Generate routine reports and correspondence with attention to detail and formatting
- Assist with new hire onboarding by preparing orientation materials and training documentation
- Act as primary liaison between departments to ensure smooth information flow
Qualifications
- Minimum 2 years of administrative experience with proven data entry expertise
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and database management
- Exceptional typing speed (60+ WPM) with 98%+ accuracy in data entry tasks
- Strong organizational skills with ability to prioritize multiple deadlines
- Associate's degree in Business Administration or related field preferred
- Experience with ERP systems (SAP, Oracle) highly desirable
- Ability to maintain confidentiality and handle sensitive information professionally
- Excellent written and verbal communication skills