Job Description
Are you a detail-oriented professional looking to advance your career in administrative support? San Antonio Business Solutions is seeking a highly organized Administrative Assistant and Data Entry Specialist to join our growing team. In this pivotal role, you will be the backbone of our daily operations, ensuring our data is accurate, our communication is seamless, and our office runs efficiently.
We pride ourselves on a modern, collaborative work environment that values accuracy and speed. As a key member of our staff, you will handle a variety of administrative tasks, from managing complex databases to coordinating executive schedules. If you are looking for a stable position with opportunities for growth in the heart of San Antonio, we want to hear from you.
What You Will Do:
Our ideal candidate is proactive, tech-savvy, and ready to tackle challenges head-on. We offer a competitive benefits package including health insurance, paid time off, and opportunities for professional development.
Responsibilities
- Accurate Data Entry: Input, verify, and update customer and company information into our database systems with 100% accuracy and minimal errors.
- Document Management: Organize, maintain, and retrieve physical and digital filing systems to ensure easy access to essential records.
- Communication Hub: Serve as the primary point of contact for phone inquiries and visitors, answering questions and routing messages effectively.
- Report Compilation: Compile, sort, and format data for monthly and weekly reports, presentations, and internal communications.
- Calendar Management: Coordinate appointments, meetings, and travel arrangements for executive staff, ensuring all logistics are handled smoothly.
- Inventory Control: Assist with tracking office supplies and inventory levels to ensure the office is well-stocked and efficient.
Qualifications
- Experience: Minimum of 1-2 years of experience in administrative assistance, data entry, or a related field.
- Education: High school diploma or GED required; an Associate degree in Business Administration is a plus.
- Technical Proficiency: Must be highly proficient in Microsoft Office Suite (Excel, Word, Outlook) and experience with CRM software is preferred.
- Typing Speed: Demonstrated ability to type at least 45 words per minute with high accuracy and speed.
- Attention to Detail: Exceptional ability to spot errors and maintain precision in all documentation.
- Time Management: Ability to prioritize tasks and manage time effectively in a fast-paced, multi-tasking environment.