Job Description
Are you a detail-oriented professional looking for a meaningful role in the heart of Seattle?
Pacifica Administrative Services is seeking a dedicated Administrative Assistant to join our growing team. In this pivotal role, you will be the backbone of our daily operations, ensuring that our data management systems are accurate and our office functions seamlessly. If you have a knack for precision and a passion for organization, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Hybrid work environment in downtown Seattle.
- Opportunities for professional growth and development.
Responsibilities
- Accurately input and verify data into internal databases and spreadsheets with high attention to detail.
- Manage and maintain physical and electronic filing systems to ensure easy access to records.
- Handle incoming inquiries via phone and email with a professional and friendly demeanor.
- Prepare, compile, and sort documents for data entry, including reports, invoices, and correspondence.
- Assist in scheduling meetings and managing calendars for department heads.
- Perform general clerical duties such as copying, scanning, and faxing documents.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proven experience in administrative support, data entry, or a related field (2+ years preferred).
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) is essential.
- Exceptional typing speed and accuracy (minimum 45 WPM).
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Excellent written and verbal communication skills in English.