Job Description
We are seeking a highly organized and proactive Part-Time Administrative Assistant to join our dynamic team in the heart of Boston, MA. In this role, you will serve as the vital link between our management team and external stakeholders, ensuring smooth daily operations and maintaining a professional office environment.
This position is perfect for an experienced professional looking for a flexible schedule while contributing to a thriving business.
Responsibilities
- Manage incoming communications, including email correspondence and phone calls, with a high degree of professionalism.
- Coordinate and schedule meetings, appointments, and travel arrangements for executives.
- Prepare, organize, and file essential documents, reports, and correspondence.
- Assist with data entry and maintain accurate records in our digital filing systems.
- Handle front-desk reception duties, including greeting visitors and managing mail distribution.
- Order and maintain office supplies and equipment inventory to ensure operational efficiency.
- Support the finance department with basic expense reports and invoice processing.
Qualifications
- High school diploma or equivalent; an Associate's degree in Business Administration is preferred.
- Proven experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Detail-oriented approach with strong problem-solving abilities.
- Ability to work independently and maintain confidentiality.