Job Description
Are you a highly organized professional seeking an immediate opportunity in the heart of San Diego? We are currently hiring a dedicated Local Administrative Assistant to join our thriving team. This is a fantastic chance to work in a stable environment with a competitive salary and comprehensive benefits package.
In this pivotal role, you will be the backbone of our daily operations, ensuring our office runs smoothly and efficiently. We are looking for a proactive individual who thrives in a fast-paced setting and possesses a keen eye for detail. If you are ready to start immediately and contribute to a professional team, we want to hear from you.
Responsibilities
- Manage and schedule complex calendars for department heads, ensuring optimal time management and coordination.
- Prepare and distribute professional correspondence, including emails, memos, and formal reports.
- Oversee daily office operations, including inventory management and procurement of office supplies.
- Coordinate internal and external meetings, including room bookings and catering arrangements.
- Process incoming and outgoing mail, packages, and faxes with accuracy and speed.
- Maintain accurate digital and physical filing systems for both client and company records.
- Assist with data entry projects and generate monthly performance reports using Excel.
Qualifications
- High School Diploma or GED required; Associate’s degree or equivalent experience preferred.
- Minimum of 2-3 years of experience in an administrative or executive assistant role.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills in English.
- Ability to multitask effectively in a dynamic, local business environment.
- Proven ability to maintain confidentiality and exercise discretion at all times.
- Valid driver’s license and reliable transportation for local errands.