Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Philadelphia, PA. As a key member of our operations staff, you will be responsible for managing vital data, streamlining office workflows, and ensuring seamless communication across departments. If you excel in fast-paced environments and have a passion for accuracy, this is the perfect opportunity for you.
Why You'll Love Working With Us:
- Competitive hourly compensation ($18.00 - $22.00)
- Comprehensive health, dental, and vision benefits
- Professional development and training opportunities
- A supportive and inclusive company culture
Responsibilities
- Data Management: Perform high-volume data entry tasks with a focus on 99.9% accuracy, updating databases and maintaining digital records.
- Document Control: Organize and maintain both physical and electronic filing systems to ensure efficient document retrieval.
- Communication Hub: Serve as the first point of contact by answering phones, directing inquiries, and responding to emails professionally.
- Scheduling & Coordination: Manage the executive calendar, schedule meetings, and coordinate travel arrangements.
- Reporting: Prepare and compile routine reports, invoices, and spreadsheets using Microsoft Office Suite.
- Inventory Support: Assist in tracking office supplies and inventory levels to ensure operational efficiency.
Qualifications
- Experience: Minimum of 1-2 years of experience in administrative support or data entry.
- Typing Skills: Proven ability to type with high accuracy (35+ WPM).
- Technical Proficiency: Advanced skills in Microsoft Office (Excel, Word) and familiarity with CRM software.
- Attention to Detail: Strong ability to spot errors and ensure data integrity in all tasks.
- Communication: Excellent verbal and written communication skills.
- Education: High school diploma or GED required; Associate’s degree preferred.