Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in the heart of Chicago. In this pivotal role, you will be responsible for maintaining our office efficiency through precise data management and seamless administrative support. If you are a proactive professional looking to grow your career in a fast-paced corporate environment, we want to hear from you.
Our ideal candidate possesses exceptional typing speed and accuracy, along with a knack for organizing complex information. You will play a key role in ensuring our records are up-to-date and our operations run smoothly. This is a fantastic opportunity for someone who thrives in a collaborative setting and takes pride in their work.
Responsibilities
- Perform high-volume data entry tasks with a focus on 99.9% accuracy and strict attention to detail.
- Manage and maintain electronic and physical filing systems, ensuring all documents are easily retrievable.
- Coordinate schedules, book meeting rooms, and manage calendar appointments for executive leadership.
- Prepare and distribute weekly reports, memos, and correspondence using Microsoft Office Suite.
- Handle incoming inquiries via phone and email, routing them to the appropriate department or personnel.
- Assist with expense reports and general office supply inventory management.
Qualifications
- High school diploma or GED required; Associate’s degree or relevant certification is a plus.
- Proven experience (2+ years) in administrative support, data entry, and office management.
- Proficiency in Microsoft Excel, Word, and Outlook; experience with CRM software is highly desirable.
- Typing speed of at least 50 WPM with exceptional accuracy.
- Strong verbal and written communication skills in English.
- Must be authorized to work in the United States and available to work in Chicago, IL.