Job Description
Join Philadelphia's dynamic municipal team as a Local Administrative Assistant with specialized data entry expertise. This pivotal role supports our city's operational excellence by maintaining accurate records and streamlining administrative workflows. Enjoy competitive benefits, professional development opportunities, and the chance to contribute directly to our community's growth. We seek detail-oriented professionals who thrive in fast-paced environments and value public service.
Responsibilities
- Accurately enter, update, and maintain critical municipal databases with zero-error tolerance
- Process and digitize physical documents into secure digital archives following compliance protocols
- Generate daily, weekly, and monthly reports using Excel and proprietary software systems
- Coordinate cross-departmental communications and schedule management for senior staff
- Perform data validation audits to ensure 100% record integrity across all platforms
- Manage confidential citizen information with HIPAA/FERPA compliance standards
- Support budget tracking and procurement documentation processes
Qualifications
- Minimum 2 years verified data entry experience with 10,000+ keystrokes/minute accuracy
- Proficiency in Microsoft Office Suite (Excel pivot tables, Word mail merges) and database systems
- Associate's degree in Business Administration or related field preferred
- Knowledge of Pennsylvania municipal regulations and record-keeping laws
- Exceptional organizational skills with ability to prioritize competing deadlines
- Professional certification in data management (e.g., CDA, CDIA+) highly desirable
- Clear Pennsylvania State Police and FBI background check required