Job Description
Pacific Coast Operations Group is seeking a highly organized Administrative Assistant & Data Entry Specialist to join our dynamic team in Long Beach, CA.
We are looking for a detail-oriented professional who excels at managing information and ensuring our office operations run smoothly. In this role, you will serve as the backbone of our administrative functions, handling critical data entry tasks with 99% accuracy while maintaining a professional office environment.
Why Join Us?
- Competitive hourly pay structure.
- Supportive and collaborative work environment.
- Opportunity for professional growth within the organization.
Responsibilities
- Execute high-volume data entry tasks with a focus on speed and accuracy using MS Excel and company databases.
- Manage and organize physical and digital filing systems for efficient document retrieval and compliance.
- Schedule appointments, coordinate meetings, and manage internal calendars to ensure smooth operations.
- Handle incoming and outgoing communications, including email correspondence and phone inquiries.
- Prepare reports, invoices, and presentations as requested by management.
- Assist with inventory management and office supply ordering.
- Maintain a clean and organized workspace for the team.
Qualifications
- High School Diploma or equivalent required; Associate’s degree preferred.
- Minimum of 2 years of experience in administrative support or data entry.
- Advanced proficiency in Microsoft Office Suite, particularly Excel (VLOOKUP, Pivot Tables).
- Exceptional attention to detail and strong organizational skills.
- Ability to type 40+ WPM with high accuracy.
- Strong verbal and written communication skills.