Job Description
Are you a detail-oriented professional looking for a stable role in Philadelphia? Apex Operations Group is seeking a dedicated Administrative Assistant to join our growing team. In this pivotal role, you will serve as the backbone of our daily operations, ensuring seamless communication and precise data management. If you have a knack for organization and thrive in a fast-paced office environment, we want to meet you.
Why Join Us?
• Competitive salary and comprehensive benefits package.
• Hybrid work model (2 days in-office).
• Opportunities for professional growth and development.
• Collaborative and supportive work culture.
Key Responsibilities:
We are looking for someone who can hit the ground running. Your day-to-day will include managing digital records, assisting senior staff with administrative tasks, and ensuring data integrity across all platforms.
Responsibilities
- Execute high-volume data entry tasks with a focus on 99% accuracy and speed.
- Manage and update the company’s central database and filing systems.
- Prepare, organize, and distribute correspondence, reports, and presentations.
- Coordinate calendars, schedule meetings, and manage internal communications.
- Assist in the procurement of office supplies and equipment.
- Screen incoming calls and direct inquiries to the appropriate personnel.
- Perform ad-hoc administrative tasks to support the executive team.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Minimum of 2 years of experience in administrative support or data entry.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong typing speed (minimum 45 WPM) and data entry accuracy.
- Excellent verbal and written communication skills.
- Proven ability to manage multiple priorities and meet deadlines.
- Must be a self-starter with a proactive attitude.