Job Description
Join our dynamic team at the City of San Jose as a Local Administrative Assistant with an urgent hiring opportunity! This role is critical to supporting our municipal operations with precision and efficiency. We're seeking a detail-oriented professional to manage data workflows, maintain records, and ensure seamless administrative support across departments. If you thrive in fast-paced environments and possess exceptional data entry skills, this is your chance to make an immediate impact in our vibrant community.
Responsibilities
- Accurately enter, update, and maintain confidential databases and records
- Process and verify documents with 99.5% data integrity
- Manage digital filing systems and document retrieval protocols
- Coordinate calendar scheduling and meeting logistics for department heads
- Assist with budget tracking and expense report processing
- Support cross-departmental communication initiatives
- Generate weekly performance reports using Excel/Google Sheets
Qualifications
- Minimum 2 years of administrative/data entry experience
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Proven 10-key typing speed of 8,000+ KPH
- Strong attention to detail with error prevention skills
- Ability to prioritize tasks in high-pressure situations
- Experience with municipal or public sector systems preferred
- Associate's degree in Business Administration or related field