Job Description
Are you a detail-oriented professional ready to advance your career?
Apex Business Solutions is seeking a dedicated Administrative Assistant & Data Entry Specialist to join our dynamic team in Austin, Texas. We pride ourselves on operational excellence and offer a collaborative environment where your organizational skills will make a tangible impact.
In this role, you will be the backbone of our daily operations, ensuring that information flows seamlessly across departments. If you have a passion for accuracy and efficiency, we want to hear from you.
Responsibilities
- Manage Complex Schedules: Coordinate calendars, schedule meetings, and arrange travel itineraries for senior leadership.
- Data Management: Perform high-volume data entry with 100% accuracy, updating CRM databases and filing systems.
- Communication Hub: Serve as the primary point of contact for incoming calls and emails, routing inquiries appropriately.
- Document Control: Prepare, proofread, and distribute internal memos, reports, and presentations using MS Office Suite.
- Inventory & Supplies: Monitor office supply levels and place orders to ensure uninterrupted operations.
- Project Support: Assist project managers with administrative tasks, including tracking deadlines and compiling status reports.
Qualifications
- Experience: Minimum 2-3 years of experience in administrative support or data entry.
- Technical Proficiency: Advanced skills in Microsoft Excel (Pivot Tables, VLOOKUP) and Word.
- Typing Speed: Proven ability to type at least 45 WPM with high accuracy.
- Attention to Detail: Keen eye for spotting errors in data and documentation.
- Education: High School Diploma or equivalent required; Associate’s degree preferred.
- Communication: Excellent written and verbal communication skills in English.