Job Description
Join our dynamic team at Innovate Solutions Group as a Flexible Schedule Administrative Assistant! We're urgently hiring a detail-oriented professional to support our fast-paced operations in San Jose. Enjoy the perfect work-life balance with customizable hours while making a tangible impact. Our modern office offers collaborative spaces, wellness programs, and growth opportunities in the heart of California's tech hub. If you thrive in organized environments and value flexibility, this role is your gateway to professional fulfillment.
Responsibilities
- Manage calendars, coordinate meetings, and schedule appointments across departments
- Handle confidential documents, data entry, and record-keeping with precision
- Support daily operations through inventory management, supply ordering, and vendor coordination
- Assist with travel arrangements, expense reports, and logistical planning
- Serve as primary point of contact for internal and external communications
- Prepare professional correspondence, reports, and presentation materials
- Maintain office systems including filing, digital documentation, and office equipment
Qualifications
- Minimum 2 years administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively in a fast-paced environment
- Proven problem-solving and time-management skills
- Flexibility to work between 20-30 hours per week (schedule negotiable)
- Associate degree or equivalent professional certification preferred