Job Description
Are you an organized professional looking for immediate work in the heart of New York City? Apex Administrative Services is currently seeking a dedicated Administrative Assistant to join our dynamic team. This role offers daily pay opportunities and a fast-paced environment where your organizational skills will be valued.
We are looking for a reliable individual who thrives in a busy office setting and can handle a variety of administrative tasks with precision and professionalism.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate meetings for executive staff.
- Prepare and distribute correspondence, memos, reports, and other documents.
- Handle incoming calls and route them to the appropriate personnel or take detailed messages.
- Assist with data entry, filing, and maintaining accurate digital and physical records.
- Coordinate travel itineraries, including booking flights, hotels, and ground transportation.
- Order and maintain office supplies and manage inventory.
- Act as the point of contact for clients and visitors with a professional and welcoming demeanor.
Qualifications
- High school diploma or equivalent required; associate’s degree preferred.
- Proven experience as an administrative assistant or in a similar office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills with a focus on grammar and tone.
- Ability to multitask effectively in a fast-paced environment.
- Strong attention to detail and problem-solving abilities.