Job Description
Join a High-Growth Team in the Heart of Chicago!
Apex Operations Solutions is currently seeking a highly organized and proactive Administrative Assistant to join our dynamic team. If you are looking for an urgent hiring opportunity with immediate availability, we want to hear from you. This is a fantastic chance to work in a fast-paced environment where your skills will directly contribute to our operational success.
We offer a competitive salary, a modern office environment, and opportunities for professional growth. If you thrive in a busy setting and excel at multitasking, apply today!
Responsibilities
- Manage and schedule executive calendars, including booking meetings and coordinating travel arrangements.
- Prepare and distribute internal communications, reports, and presentations with high attention to detail.
- Handle incoming inquiries via phone and email, providing exceptional customer service to clients and staff.
- Assist in data entry, filing, and maintaining accurate office records and databases.
- Coordinate office logistics, including supply management and event planning for team gatherings.
- Act as the primary point of contact for visitors and vendors at the front desk.
Qualifications
- Proven experience as an Administrative Assistant or in a similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills in English.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- High school diploma or equivalent required; Associate degree preferred.
- Ability to work independently and collaboratively within a team structure.