Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our thriving team in Chicago, IL. As a key member of our front office support staff, you will ensure the smooth operation of our daily business activities and provide essential support to our management team. This is an excellent opportunity for a detail-oriented professional to grow within a modern, fast-paced corporate environment.
Why Join Us?
We offer a competitive salary, comprehensive benefits package, and a collaborative culture that values employee growth and development. If you excel in a role that requires both independence and teamwork, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executive leadership.
- Handle incoming communications via phone, email, and in-person with a high level of professionalism and poise.
- Prepare and distribute correspondence, reports, presentations, and other documents as required.
- Assist in the preparation of meeting agendas and take detailed minutes during staff meetings.
- Maintain office supplies inventory and place orders as needed to ensure operational efficiency.
- Perform data entry and maintain accurate digital and physical filing systems.
Qualifications
- Minimum of 2 years of proven experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent verbal and written communication skills with a polished professional demeanor.
- Strong organizational skills and the ability to prioritize tasks in a fast-paced environment.
- High school diploma or equivalent; Associate’s degree preferred.