Job Description
Are you a highly organized and outgoing professional looking to launch your career in corporate administration? Apex Office Solutions is seeking a dynamic Entry Level Receptionist to join our bustling team in New York City.
As a vital first point of contact, you will play a key role in maintaining our company's professional image and ensuring smooth daily operations. We value potential and are looking for candidates eager to learn and grow within our supportive environment.
Responsibilities
- Front Desk Management: Greet and welcome visitors in a professional and friendly manner, directing them appropriately.
- Communication: Answer incoming phone calls, screen them, and take accurate messages or route calls to the correct department.
- Administrative Support: Assist with general office duties, including data entry, filing, and maintaining the reception area.
- Scheduling: Manage the appointment calendar for executives and schedule meetings, including room setup and coordination.
- Mail & Distribution: Sort and distribute incoming mail and packages efficiently to staff members.
- Customer Service: Address inquiries from clients and employees in person and via email with a high level of professionalism.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or relevant coursework in Office Administration is a plus.
- Experience: Previous experience as a receptionist or in a customer service role is preferred, but we are willing to train the right candidate with strong potential.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a clear and professional telephone manner.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Attitude: A positive, proactive, and team-oriented mindset with a willingness to learn.