Job Description
Are you a detail-oriented professional seeking immediate employment? Apex Administrative Services is currently hiring a highly motivated Receptionist and Data Entry Specialist to join our growing team in New York City.
We are looking for an individual who excels in a fast-paced environment and can manage front-desk operations with a welcoming demeanor while ensuring 100% accuracy in data management. This is an immediate hire opportunity with a competitive benefits package.
Responsibilities
- Manage the front desk reception area, ensuring a professional and welcoming environment for all visitors and clients.
- Perform high-volume data entry tasks, maintaining accurate records in our CRM and Excel databases.
- Answer, screen, and route incoming phone calls with exceptional phone etiquette.
- Sort and distribute incoming mail, packages, and faxes efficiently.
- Assist in scheduling meetings and managing the executive calendar.
- Create and maintain organized filing systems, both digital and physical.
- Handle general office inquiries and provide administrative support to the management team.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 2 years of experience in a receptionist, administrative assistant, or data entry role.
- Proven typing speed of 45+ WPM with a focus on accuracy.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational skills and the ability to multitask in a busy office setting.
- Excellent verbal and written communication skills.
- Ability to pass a background check and drug screen.