Job Description
Join our dynamic team at Illinois Business Solutions Inc. as a Local Administrative Assistant and become the backbone of our Chicago operations. We're seeking a highly organized professional to provide comprehensive office support, streamline administrative workflows, and enhance operational efficiency in a fast-paced corporate environment. Enjoy competitive compensation, comprehensive benefits package, and opportunities for career growth within a forward-thinking organization.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications including calls, emails, and correspondence
- Prepare and distribute professional documents, reports, and presentations
- Maintain digital and physical filing systems with meticulous organization
- Process expense reports, invoices, and purchase orders accurately
- Coordinate office events and manage office supply inventory
- Support HR functions including onboarding and employee records
Qualifications
- Associate's degree or equivalent experience in office administration
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities with minimal supervision
- Professional demeanor with customer service focus
- Knowledge of office equipment (copiers, scanners, phone systems)