Job Description
Join our dynamic team as a Full-Time Administrative Assistant at Premier Office Solutions in Long Beach, CA. We're seeking a highly organized professional to support our daily operations and contribute to a thriving office environment. This role offers competitive compensation, comprehensive benefits, and opportunities for career growth within a supportive company culture.
As a key member of our administrative team, you'll be instrumental in maintaining seamless office workflows and ensuring exceptional client experiences. If you're a proactive individual with strong communication skills and a passion for efficiency, we encourage you to apply and become part of our innovative team.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across departments
- Handle incoming communications, including phone calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain digital/physical filing systems for efficient information retrieval
- Coordinate office supply inventory, vendor relationships, and equipment maintenance
- Support team members with administrative tasks and special projects as needed
- Assist with onboarding processes and new hire orientation materials
Qualifications
- Minimum 3 years of experience in administrative support or office coordination role
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to multitask and prioritize deadlines
- Strong written and verbal communication skills with professional demeanor
- Detail-oriented with high level of accuracy in data entry and document handling
- Associate's degree or equivalent combination of education and experience
- Experience working in fast-paced, deadline-driven environments