Job Description
Are you a highly organized individual looking for a rewarding opportunity in the heart of Charlotte? Apex Business Solutions is seeking a dedicated Administrative Assistant to join our thriving office team. In this role, you will be the backbone of our daily operations, ensuring our executives and staff have the support they need to succeed. We offer a collaborative culture, competitive benefits, and the chance to grow your career in a dynamic environment.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Modern office setting in the Uptown Charlotte district.
- Professional development and growth opportunities.
- A supportive team that values your contributions.
Responsibilities
- Manage and maintain the executive calendar, scheduling meetings, appointments, and travel arrangements with precision.
- Prepare, proofread, and distribute internal and external correspondence, including memos, emails, and reports.
- Coordinate departmental meetings, take detailed minutes, and distribute action items to relevant stakeholders.
- Handle incoming and outgoing communications, including phone calls, emails, and visitors with a professional demeanor.
- Assist with general office management tasks such as filing, data entry, inventory control, and supply ordering.
- Prepare expense reports and process invoices in a timely manner.
- Support special projects and ad-hoc administrative requests as needed.
Qualifications
- High school diploma or GED required; Associate’s degree or higher preferred.
- Minimum of 2-3 years of progressive administrative support experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a focus on grammar and punctuation.
- Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- Professional appearance and demeanor with a customer-service-oriented attitude.