Job Description
Join our dynamic team at Pioneer Solutions Group as a flexible Administrative Assistant in the heart of Portland! We're seeking a highly organized professional to support our executive operations with a customizable schedule. Enjoy competitive compensation, hybrid work options, and a collaborative environment that values work-life balance. Perfect for candidates seeking 25-30 hours per week with adaptable hours.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle confidential correspondence, data entry, and document management
- Process invoices, expense reports, and financial documentation
- Coordinate travel arrangements and logistics for team members
- Act as primary point of contact for internal and external communications
- Assist with onboarding processes and new employee orientation
- Maintain office supplies inventory and vendor relationships
Qualifications
- Associate's degree or 3+ years of administrative experience
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written and verbal communication skills
- Proven ability to manage multiple priorities with minimal supervision
- High attention to detail with strong organizational skills
- Experience with calendar management software (Calendly, Outlook)
- Ability to maintain confidentiality and exercise discretion