Job Description
We're seeking a dynamic Administrative Assistant to join our growing team in Austin. This full-time role is perfect for a detail-oriented professional who thrives in fast-paced environments. You'll be the backbone of our office operations, ensuring seamless daily workflows while supporting executives across multiple departments. Our collaborative culture offers growth opportunities and competitive benefits including health insurance and retirement plans.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Handle incoming communications (phone, email, mail) and prioritize inquiries
- Prepare, edit, and distribute professional documents and presentations
- Oversee office inventory management and vendor relationships
- Coordinate meetings, take minutes, and follow up on action items
- Assist with onboarding processes and new hire orientation
- Maintain confidential files and ensure compliance with data protection protocols
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years' experience in office administration or executive support
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to multitask effectively
- Strong written and verbal communication abilities
- Discretion when handling sensitive information
- Ability to work independently with minimal supervision