Job Description
Join our dynamic team at Innovate Solutions Inc. as an Administrative Assistant and become the backbone of our Austin operations. We're seeking a detail-oriented professional to support our executives and ensure seamless office operations. This hybrid role offers the flexibility of remote work with 3 days/week in our vibrant downtown Austin office. Enjoy competitive compensation, comprehensive benefits, and opportunities for growth in a tech-forward environment.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process invoices, expense reports, and maintain financial records
- Oversee office supplies inventory and vendor relationships
- Prepare professional correspondence, reports, and presentations
- Onboard new hires and manage HR documentation
- Coordinate company events and team-building activities
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent experience required
- 3+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to manage competing priorities with meticulous attention to detail
- Experience with HRIS systems (Workday preferred)
- Proven ability to maintain confidentiality in sensitive matters