Job Description
Join our dynamic team as an entry-level Administrative Assistant in the heart of Boston! CityScape Solutions is seeking a highly organized and motivated individual to provide essential office support across our growing portfolio of local government contracts. This role is perfect for recent graduates or career changers looking to build a strong foundation in administrative operations while making a tangible impact in our community.
We offer a collaborative environment with competitive compensation, comprehensive benefits, and clear pathways for career advancement. If you thrive in fast-paced settings and take pride in precision, we encourage you to apply!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department leadership
- Handle incoming communications, including phone calls, emails, and walk-in inquiries
- Prepare and distribute professional correspondence, reports, and presentation materials
- Maintain accurate digital and physical filing systems for confidential documents
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor communications
- Assist with onboarding processes and new hire documentation
- Support event coordination and meeting preparation for community outreach initiatives
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of administrative support or office experience (internships accepted)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail with ability to manage multiple priorities
- Professional demeanor and customer-focused approach
- Ability to pass background check and maintain confidentiality