Job Description
Join our dynamic team as a full-time Administrative Assistant at Premier Business Solutions in Oakland, CA. We're seeking a detail-oriented professional to support our executives and ensure seamless office operations. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment where your skills make an immediate impact. Immediate hiring available! Apply now to become an integral part of our growing organization.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office inventory, procurement of supplies, and vendor relationship management
- Handle incoming communications, including calls, emails, and mail routing
- Support team coordination through meeting preparation, minute-taking, and action item tracking
- Maintain digital filing systems and ensure data accuracy in CRM platforms
- Assist with onboarding processes and new employee orientation
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Experience with calendar management and travel booking systems
- Ability to maintain confidentiality and exercise discretion with sensitive information
- Proactive problem-solving approach and adaptability to changing priorities