Job Description
Join our dynamic team at Oakland City Government as an Administrative Assistant with a flexible schedule! We're urgently seeking a detail-oriented professional to support our municipal operations in a fast-paced environment. Enjoy competitive pay, comprehensive benefits, and the opportunity to make a direct impact on our community. Apply today and become part of Oakland's public service excellence!
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel logistics for department heads
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Maintain accurate filing systems and digital records with strict confidentiality protocols
- Prepare reports, presentations, and official documents using Microsoft Office Suite
- Assist with budget tracking, invoice processing, and procurement documentation
- Coordinate office operations including supply management and vendor relationships
- Provide exceptional customer service to internal staff and external stakeholders
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and exercise discretion with sensitive information
- Associate's degree or equivalent administrative certification preferred
- Experience with government or municipal operations highly valued
- Flexibility to adjust schedule for urgent tasks and special events